7 Compelling Reasons Why Your Business Needs a Disaster Recovery Plan for Data Security

7 Compelling Reasons Why Your Business Needs a Disaster Recovery Plan for Data Security

In today’s digital age, businesses heavily rely on their data, making it a valuable asset critical for their operations. Whether it’s customer information, financial records, or proprietary data, safeguarding this information is essential for business continuity and success. While many businesses assume their built-in data protection measures are enough, having a comprehensive disaster recovery plan is crucial. In this article, we will explore the top reasons why your business should have a robust disaster recovery plan for data security, regardless of the platform you use.

Data loss

Protection Against Data Loss

Data loss can result from a myriad of scenarios, including hardware failures, human errors, cyberattacks, and natural disasters. Having a disaster recovery plan ensures that your data is regularly backed up, reducing the risk of losing critical information and maintaining business continuity.
Regulations and Compliance

Compliance and Legal Obligations

Several industries have strict regulations that mandate businesses to maintain copies of their data. A well-designed disaster recovery plan helps your business stay compliant with these regulations, safeguarding you from potential legal consequences and reputational damage.
business Continuity

Business Continuity and Resilience

Disruptions to business operations can occur unexpectedly, hindering productivity and profitability. A disaster recovery plan helps your business recover quickly from these setbacks, minimising downtime, and ensuring your organisation remains resilient in the face of challenges.
Facilitating Data Recovery

Efficient Data Recovery

In the event of data loss, a disaster recovery plan allows for swift data recovery. Instead of starting from scratch, you can restore critical information efficiently, reducing downtime and minimising the impact on daily operations.
saving money

Cost Savings

Recreating lost data from scratch can be time-consuming and costly. A well-executed disaster recovery plan saves your business from incurring excessive expenses, such as expensive data recovery services or ransom payments to cybercriminals.

Peace of Mind

Peace of Mind and Reduced Stress

Knowing that your data is secure and recoverable offers peace of mind to business owners and employees. The fear of losing valuable information diminishes, allowing your team to focus on driving productivity and innovation.
Enhancing Productivity

Enhanced Productivity and Growth

By having a disaster recovery plan in place, your business can prioritise core activities rather than worrying about potential data loss. This streamlined focus on productivity fosters growth and enables your organisation to seize new opportunities.

In today’s data-centric business landscape, a disaster recovery plan is not just a precautionary measure but a necessity for long-term success. Regardless of the platform you use, protecting your data against loss is paramount. From safeguarding against data loss and complying with regulations to promoting business continuity and enhancing productivity, a robust disaster recovery plan provides numerous benefits.

Don’t wait for a data disaster to strike before taking action. Implementing a disaster recovery plan is an investment in the future of your business. It ensures that your valuable data remains secure and recoverable, even in the face of unexpected challenges.

So, take proactive steps now to protect your business from data loss and ensure its resilience and growth in the dynamic digital world. Safeguard your data, safeguard your business.

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7 Must-Know Reasons Why Your Business Needs to Backup Microsoft 365 Data

7 Must-Know Reasons Why Your Business Needs to Backup Microsoft 365 Data

In today’s fast-paced digital world, your business data is the lifeblood of your business. Microsoft 365 (M365) is a powerful platform that provides a centralised location to store, manage and access this data, but relying solely on its built-in data protection features is not enough.

When it comes to data backup, many businesses make the mistake of assuming that Microsoft 365’s built-in data protection features are enough. However, relying solely on these features is not enough. Microsoft 365’s data protection is designed to provide basic protection against accidental deletion or corruption, but it does not provide comprehensive protection against all types of data loss scenarios. This is why it’s critical to have a robust backup strategy in place, one that covers all your bases and provides you with peace of mind.

Next, we explore 7 critical reasons why your business can’t afford to ignore Microsoft 365 data backup.

Data loss

Protection Against Data Loss

Backing up data your data is the best way to protect against accidental deletion, corruption or loss due to unforeseen events like software failures, hardware crashes or cyberattacks.

Regulations and Compliance

To Meet Regulatory Compliance and Standards

Certain industries have strict regulations that require businesses to maintain copies of their data. Businesses should backup data to ensure they meet their regulatory requirements, avoid legal or financial penalties and protect their reputation.

business Continuity

Securing Business Continuity

Disasters, outages, and cyberattacks can disrupt business operations, but having a robust backup plan in place can help organisations recover quickly and keep the business running, minimising downtime, and reducing the impact on the organisation and its customers.

Facilitating Data Recovery

Facilitating Data Recovery

In the event of data loss, having a backup allows organisations to quickly recover and restore their data much faster and more efficiently than recreating it from scratch. Being able to restore data reduces downtime and minimises business disruptions.

Saving Time

Saving Time and Money

Restoring data from a backup is typically faster and less expensive than recreating it from scratch. Additionally, by having a reliable backup system in place, businesses can avoid the costly expenses associated with paying a ransom to hackers in the event of a cyber-attack. This saves money and eliminates the need to negotiate with perpetrators and the risk of permanent data loss, which can be a lengthy and stressful process.

Peace of Mind

Providing Peace of Mind

Knowing that data is backed up gives organisations peace of mind, reducing the stress and anxiety associated with the possibility of data loss.

Enhancing Productivity

Enhancing Productivity

Implementing a reliable backup and recovery plan allows organisations to focus on their core business activities, rather than worrying about data loss. This can enhance productivity, improve efficiency and drive growth.

In conclusion, backing up your Microsoft 365 data and tenancy is a crucial aspect of protecting your business from data loss. From preventing data loss and meeting compliance requirements to enhancing productivity and providing peace of mind, a robust backup strategy is essential for any modern business. Don’t wait until it’s too late – take action today to ensure that your business is protected from data loss.

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Protecting Your Website from Cyberattacks

Protecting Your Website from Cyberattacks

It is more important than ever before to protect your website from cyberattacks. In today’s digital age, website security is a pressing concern for all businesses, large and small. A cyberattack against a public-facing website can have major repercussions, including loss of data, website downtime, denial of service (DoS), and damage to the company’s reputation. Fortunately, there are steps you can take to protect your website from these threats and avoid serious consequences.

While these threats affect all aspects of information security—confidentiality, integrity, and availability—they can also gravely damage the reputation of a website and its owner. For example, organisations and personal websites that fall victim to defacement, DoS, or data breaches may experience financial loss due to the loss of trust from stakeholders of the business and a decrease in website traffic.

Types of Website Security Threats

There are many different types of website security threats, but some of the most common include:

SQL injection:

SQL injection is where malicious code is injected into a website’s database. A SQL attack can steal sensitive data or take control of the affected website.

Cross-site scripting (XSS):

XSS attacks occur when an attacker injects malicious code into a webpage which is then executed by the browser when the page is loaded. An XSS attack can steal sensitive data or hijack user sessions.

Denial-of-service (DoS):

DoS attacks are designed to make a website unavailable to users by flooding it with traffic from multiple sources. This type of attack can be used to take down a website or disrupt business operations.


Phishing attacks are a type of social engineering attack where an attacker attempts to trick a user into divulging sensitive information such as login credentials or financial information. Phishing attacks can be conducted via email, text messages, or fake websites that mimic legitimate ones.

How to Protect Your Website from Cyberattacks

There are many steps you can take to protect your website from cyberattacks, including:

Implementing strong authentication methods:

Using strong authentication methods such as two-factor authentication can help protect against password theft and phishing attacks. Two-factor authentication requires users to provide two pieces of evidence when logging in, such as a password and a one-time code that is sent to their mobile phone.

Keeping software up-to-date:

Attackers often exploit software vulnerabilities to gain access to websites and databases. You can reduce the chance of an attacker finding vulnerabilities by keeping a website’s components up-to-date.

Restricting access to sensitive data:

Store sensitive data in an encrypted format and restrict access to authorised users only. Restricting access to sensitive data will help you reduce the risk of data breaches.

Website security is important to consider for anyone with a website. There are many safeguards that can be taken to protect a website from cyberattack, but it’s important to remember that no system is 100% secure. With cyber criminals learning how to get around the new security patches, and developing new methods to attack, it is critical that we all monitor and update our websites regularly.
Chat with KeyTech today so we can answer your website security enquiries and include website security improvements with their website maintenance services.

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Protect your Data & Business with Managed IT

Protect your Data & Business with Managed IT

Technology has revolutionised the business world, and there’s no turning back. Now more than ever, businesses of all sizes need to stay competitive. They also must ensure their data remains secure. In order to be competitive and prevent data breaches, businesses of all sizes need to keep up with the latest tech trends. But that’s sometimes more challenging than it sounds. Implementing and managing technologies is a full-time job — one that requires a specific set of skills and knowledge. That’s where IT management comes in.

IT management is the process of planning, organising, and controlling the resources needed to run an organisation’s IT infrastructure optimally. This includes everything from hardware and software to networks, data storage and cyber security. Essentially, IT management is responsible for keeping an organisation’s IT infrastructure operating smoothly and efficiently.

There are many reasons why every business needs IT management. Here are just a few:

To Enhance Data Security

To Stay Current with the latest Tech Trends

To Optimise Efficiency and Productivity

Provide Cost Optimisation Strategies

Enhance customer satisfaction

Enhance Data Security

Recent events such as the Optus Data breach have proven that data security is critical to protecting your company and client data. With hackers becoming more sophisticated every day, it’s now extremely important for companies to have stringent security measures to protect their data and systems from attack. IT management can help develop data security policies to lock down data and user access. IT management can configure security software and implement security protocols such as firewalls, intrusion detection systems, and encryption technologies.

Stay up-to-date with the latest technology trends

One of the most important roles of IT management is to keep an organisation up-to-date with the latest technology trends. Keeping up to date with everything from researching new technologies to implementing them in a manner that will benefit an organisation the most. Staying up-to-date with the latest technology trends allows them to remain competitive in their respective industries. Furthermore, IT management enables businesses to take advantage of opportunities that they might otherwise miss out on if they were using outdated technology.

Optimise efficiency and productivity

Another key role of IT management is to optimise efficiency and productivity within an organisation. Businesses can be optimising efficiency in many ways, such as streamlining processes, automating tasks, and improving communication channels. By optimising efficiency and productivity, companies can get more work done in less time, which can profoundly impact their bottom line.

Cost Optimisation Strategies

IT management can provide companies with strategies to consolidate disparate systems into a single platform or migrate to a more cost-effective infrastructure solution. IT management can negotiate better deals with vendors and suppliers.

Enhance customer satisfaction

Finally, IT management can help companies focus on serving their customers and less on the technology issues that arise due to a lack of support or under-maintained equipment. IT management can help enhance your customer satisfaction by providing self-service options and automation. These services may help many customers to resolve issues independently without a customer service representative. Enhancing customer satisfaction levels result in retaining customers and business growth.

As you can see, there are many reasons why every business needs IT management services to stay competitive in today’s marketplace. If you’re unsure where to start when implementing or managing technologies within your organisation, contact Key Technologies for a chat to discuss your IT needs. We would be more than happy to assist you!

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Get More out of your Technology with Managed IT Services

Get More out of your Technology with Managed IT Services

Small businesses with limited resources find it easier to manage when they outsource specific tasks. Not every business is able to employ an in-house team to manage its IT infrastructure. An internal professional can be costly and an IT team can still have limitations. That is where managed IT services come in. Managed IT service providers offer comprehensive solutions that allow businesses to focus on their core competencies while leaving the management of their IT infrastructure to specialists. By outsourcing your IT needs, you will gain access to experienced professionals who will keep your systems running smoothly so you can concentrate on what you do best – running your business!

In a recent case study, a company of more than one hundred staff in five locations approached us because their internal IT person was leaving. We discussed the value a managed service can offer, and how it compares to simply replacing the departing staff member. The following considerations were discussed:

Cost savings: A managed service can be more cost-effective than hiring a new employee, especially if you factor in the costs of recruiting, training, and onboarding.


Increased efficiency: With a dedicated team managing your IT infrastructure, you can expect increased efficiency and fewer disruptions to your business operations.

Expertise: Managed service providers have expertise in IT systems and can provide solutions that meet your specific needs. A managed service provider will have specialists in critical areas such as cloud, security, databases, automation, and networking.

Monthly Reporting: As part of the service, most managed service providers provide clients with a monthly report. Their specialised tools allow them to analyse your systems and provide powerful insights into your business, buffered by friendly service offerings which vary according to the client’s needs.

Automation: Small and mid-sized companies often do not have the systems in place to take advantage of automation opportunities. Key Technologies’ IT audit and reports can help you identify and implement strategic automation to allow your staff to concentrate on other tasks that can grow your business.


Scalability: Your needs may change over time – a managed service will help your business to scale up or down depending on your requirements.

24/7 support: Managed service providers offer round-the-clock support so you can rest assured that issues will be dealt with promptly.

Peace of mind: By outsourcing your IT management to an experienced team, you can relax knowing that everything is securely and professionally managed.

Protect Your Website from Hackers

Protect Your Website from Hackers

There are an average of 30,000 websites hacked daily! Hackers use automated tools to find vulnerabilities to exploit. Their tools can:

  • Guess easy website login credentials
  • Hack in through another website on the same server (shared server)
  • Detect bugs and vulnerabilities within website plugins, themes, and extensions

Signs of a Hack

Often, hackers gain access to a website without being noticed and by the time they have achieved their goal, it is too late.

Signs of a website hack vary depending on the type of hack, the hacker’s agenda and how vulnerable the website is. Some tell-tale signs could include:

  • A defaced website
  • Popups
  • Redirection to other websites
  • Google and Bing alerts in search results
  • Webpages loading very slow
  • Unable to log in to your website
  • More traffic to your website from other countries where you are not focussed
  • Weird code injections in pages
  • Strange activities on your website

Of course, there are loads more characteristics to identify a hacked website rather than focus on them, lets focus on prevention and what to do if you get hacked.


Ideally, it is best to prevent a website hack. A website is where your customers can get to know your business so their experience on your website is vital. If your website gets hacked, it will provide them with a bad experience, possibly leak their personally identifiable information and even affect their devices!

The best method of prevention is regularly website maintenance. The following tasks are performed as part of KeyTech’s website maintenance to prevent website vulnerabilities:

  • A Full Website and Database backup, stored in a separate and secure location
  • Security & Malware Scans
  • Platform, Theme, Plugin & Extension Updates
  • Web Server updates
  • Secure your website with HTTPS with an SSL certificate

In addition to website maintenance, ensure that your web hosting has security features such as:

  • DDOS Protection
  • Fortinet firewall
  • 24/7 Malware scanning
  • an encrypted network.

Just like your hosting, your website should have a reputable firewall and security scanner installed to provide another wall of defence against threats.

Creating and storing complex passwords for user logins will also assist in a more secure website. There are some great free password managers available to help with generating and storing complex passwords.

What to Do If Your Website Is Hacked

If your website has been compromised, you must act quickly to prevent further damage. Spread awareness about the incident. Inform other businesses and your clients of the situation you are facing and the problems that might occur as a result.

If your website collects personally identifiable information, you must notify those involved about the breach, as per the Australian Privacy Act 1988.

Contact your webmaster so they can either regain access to your website or restore your website from a recent backup. They will reset user accounts, run an in-depth security scan, and implement additional security and/or security procedures to avoid another hack from recurring.

With an attack every 39 seconds, the statistics are frightening! A successful hack can not only cost businesses time and money, but it can also damage a business’s reputation.

If you want to learn more about this topic or chat with us about our website maintenance services, please reach out to us at your earliest convenience.