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Boosting Small Business Productivity with Microsoft Copilot

Boosting Small Business Productivity with Microsoft Copilot

by | Nov 4, 2023 | Business Management, Cloud, Microsoft, Solutions

In today’s fast-paced business world, small business owners wear many hats. They’re often juggling multiple responsibilities, from attending meetings and writing documents to staying updated on the latest industry trends. With the advent of Microsoft Copilot, a groundbreaking AI-powered assistant, small business owners now have a game-changing tool at their disposal to enhance productivity, streamline tasks, and make work more manageable.

Embrace the AI Revolution

Copilot represents a new way of working. It’s like having a trusty co-pilot by your side, assisting you as you navigate the challenges of modern business. Here’s how Copilot can revolutionise the way small business owners operate:

Faster Document Creation

Whether it’s writing proposals, createing marketing materials, or organising reports, these tasks can be time-consuming. Copilot in Microsoft Word is like having a writing assistant that can suggest improvements, rephrase sentences, and help you find the right words quickly.

Smarter Meeting Transcriptions

Copilot integrated into Microsoft Teams transforms the way you manage meetings. It transcribes discussions, helping you keep a record of what was said and decisions made. No need to scribble notes frantically; Copilot has you covered.

Streamlined Communication

Copilot in Outlook is your ally in crafting better email communications. It can help you summarise lengthy discussions, write more clearly, and even suggest action items to keep your inbox organised.

Learning on the Go

Small business owners often need to learn new skills and stay informed about their industry. Copilot can help you find relevant information, summarise articles, and even generate conceptual art that can aid your learning process.

Personalised Assistance

Copilot adapts to your needs. It understands your writing style, your preferences, and your workflow, making it a truly personal assistant. It even suggests improvements while respecting your voice.

The Importance of Fact-Checking

While Copilot is a remarkable tool, it’s essential to remember that AI-generated content may not always be 100% accurate. So, always double-check facts, especially for critical documents or communications. Copilot is a helpful assistant, but the final responsibility lies with you.

Transforming Meetings with Copilot in Teams

Meetings are a staple in the business world, but they can be unproductive if not managed well. Copilot in Microsoft Teams is a game-changer for small business owners:

Transcriptions

Never miss a detail. Copilot accurately transcribes meetings, giving you a record of what was discussed.

Organisation

It helps structure ideas, understand context, and brings collaboration to the next level.

Actionable Insights

Easily identify what decisions were made and your specific action items, ensuring that you leave each meeting with a clear plan.

Elevating Document Creation with Copilot in Word & Excel

Microsoft Word and Excel are vital tools for any small business. Copilot takes these applications to the next level:

Efficient Writing

Copilot assists in writing more effectively. It’s like having a professional editor on standby.

Data Analysis

In Excel, Copilot can assist in analysing data, making complex calculations simpler.

A New Way of Working

Microsoft Copilot is not autopilot; it’s a co-pilot, there to support you and enhance your capabilities. It’s a transformative tool, helping users to work smarter, faster, and more efficiently. Embrace the power of AI, and explore what’s possible with Copilot. With Copilot by your side, you’re in the driver’s seat, leading the way to greater productivity and ease in your business journey.

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M365 Collaboration Capabilities with AI

M365 Collaboration Capabilities with AI

by | Jun 1, 2023 | Business Communications Solutions, Business Marketing, Cloud, Communications, I.T., IT News

Harnessing the power of artificial intelligence (AI) alongside Microsoft 365 (M365) can revolutionise productivity and efficiency. With the recent introduction of Copilot, an AI-powered assistant, the possibilities for streamlining workflows and enhancing collaboration are endless. Let’s explore how AI and M365 is transforming the way we work:

Collaborative Document Creation

M365 offers a suite of powerful tools, including Microsoft Word, Excel, PowerPoint, and more. AI capabilities embedded within these applications enhance collaboration and productivity. For example, AI-powered grammar and style suggestions in Microsoft Word ensure that written content is polished and professional. Smart data analysis in Excel allows for quick insights and recommendations. And intelligent design suggestions in PowerPoint help create visually appealing presentations.

Enhanced Communication and Collaboration

M365’s collaboration tools, such as Microsoft Teams, combined with AI capabilities, further enhance communication and teamwork. AI-powered features like real-time language translation, smart meeting scheduling, and automated transcription of meetings help overcome language barriers and improve collaboration among global teams. Additionally, intelligent content recommendations and search capabilities within Microsoft SharePoint and OneDrive facilitate efficient information sharing and retrieval.
Blade003_GuidedTour analytics-screenshot

Data Insights and Analysis

M365’s integration with AI technologies enables users to unlock valuable insights from their data. With Microsoft Power BI, for instance, AI algorithms can identify patterns, detect anomalies, and make predictions, allowing businesses to make data-driven decisions. Whether it’s sales forecasts, customer behaviour analysis, or operational optimisation, AI-infused data analysis tools in M365 empower organisations to drive efficiency and stay ahead in today’s competitive landscape.

Personalised Productivity

AI in M365 can intelligently adapt to individual users’ preferences and work patterns, boosting personal productivity. For instance, Microsoft Outlook’s AI-driven email prioritisation helps users focus on important messages and automate repetitive tasks. Cortana, Microsoft’s virtual assistant, can provide personalised reminders, schedule management, and even anticipate user needs based on previous interactions.

Efficient Coding Assistance & Quality Improvement

Copilot, developed by OpenAI in collaboration with Microsoft, is designed to assist developers by debugging and generating code suggestions as they write. By leveraging machine learning models trained on vast amounts of publicly available code, Copilot can provide contextually relevant code suggestions, improving coding speed and accuracy. With Copilot integrated into M365, developers can save time and focus on high-level problem-solving instead of repetitive coding tasks.

Security and Privacy

Microsoft is committed to ensuring the security and privacy of user data when utilising AI technologies like Copilot. Copilot follows strict security protocols and adheres to privacy regulations to protect sensitive information. User feedback is anonymised to maintain privacy and by using Bing Chat Enterprise, commercial users can harness the benefits of AI with peace of mind that user and business data is protected.

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Technologies that will shape our world in 2023 and beyond

Technologies that will shape our world in 2023 and beyond

by | Dec 7, 2022 | Cloud, Communications, Digital Marketing, IT News, Solutions

We are already using smart algorithms every time we search the internet, shop online, navigate as we travel, choose how we entertain ourselves, and conduct countless tasks. But what will the next few years bring? According to many experts, we are on the cusp of a new era in computing, one that will be defined by immersive digital worlds and blockchain technology. Here is what you need to know about the hyper-connected, intelligent world of 2023 and beyond…

What is the Metaverse?

Some futurists believe that by the end of 2023, we will all be spending a significant amount of time in digital worlds that are so realistic, they are indistinguishable from reality. These “metaverses” will be built on blockchain technology and will allow us to digitally recreate anything in the physical world. For example, you could attend a virtual concert featuring your favourite band, explore an exotic vacation destination, or play a virtual reality game with friends from around the world. And because metaverses will be built on blockchain technology, they will be incredibly secure and resistant to hacks and cybercrime.

The Hyper-Connected World

As metaverses become more popular, our physical world will become increasingly connected to the digital world. This “hyper-connectivity” will enable new types of interactions and experiences that are not possible in the physical world. For example, you may be able to purchase products and services with a simple voice command or receive real-time updates about the status of your delivery without having to track it yourself. And thanks to advances in artificial intelligence (AI), many of these interactions will be carried out by digital assistants who will always be available to help us with our needs.
The future of technology

A Sustainable Future

As we become more reliant on technology, it is essential that this reliance is sustainable. Fortunately, many of the technologies that will shape our future are environmentally friendly. A good example of environmentally friendly technology is 5G networks. 5G networks deliver high-speed internet to our mobile devices and use less energy than current 4G networks. Additionally, solar energy is becoming more cost-effective as technology improves its efficiency and storage capacity. As a result, it is likely that we will see an increase in solar-powered homes and businesses in the coming years.
The future is looking pretty bright—and pretty tech-savvy! It is important to stay ahead of the curve when it comes to emerging technologies so that you can make the most of their benefits. Whether it is getting ready for the metaverse or ensuring that your business is using sustainable technology, keeping up with the latest trends will help you stay ahead of the competition. Subscribe to KeyTech’s monthly mailing list to stay informed of the latest technology trends.

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Protecting Your Website from Cyberattacks

Protecting Your Website from Cyberattacks

by | Nov 20, 2022 | Cloud, Cybersecurity, Disaster Recovery, Services, Solutions, Web Design

It is more important than ever before to protect your website from cyberattacks. In today’s digital age, website security is a pressing concern for all businesses, large and small. A cyberattack against a public-facing website can have major repercussions, including loss of data, website downtime, denial of service (DoS), and damage to the company’s reputation. Fortunately, there are steps you can take to protect your website from these threats and avoid serious consequences.

While these threats affect all aspects of information security—confidentiality, integrity, and availability—they can also gravely damage the reputation of a website and its owner. For example, organisations and personal websites that fall victim to defacement, DoS, or data breaches may experience financial loss due to the loss of trust from stakeholders of the business and a decrease in website traffic.

Types of Website Security Threats

There are many different types of website security threats, but some of the most common include:

SQL injection:

SQL injection is where malicious code is injected into a website’s database. A SQL attack can steal sensitive data or take control of the affected website.

Cross-site scripting (XSS):

XSS attacks occur when an attacker injects malicious code into a webpage which is then executed by the browser when the page is loaded. An XSS attack can steal sensitive data or hijack user sessions.

Denial-of-service (DoS):

DoS attacks are designed to make a website unavailable to users by flooding it with traffic from multiple sources. This type of attack can be used to take down a website or disrupt business operations.

Phishing:

Phishing attacks are a type of social engineering attack where an attacker attempts to trick a user into divulging sensitive information such as login credentials or financial information. Phishing attacks can be conducted via email, text messages, or fake websites that mimic legitimate ones.

How to Protect Your Website from Cyberattacks

There are many steps you can take to protect your website from cyberattacks, including:

Implementing strong authentication methods:

Using strong authentication methods such as two-factor authentication can help protect against password theft and phishing attacks. Two-factor authentication requires users to provide two pieces of evidence when logging in, such as a password and a one-time code that is sent to their mobile phone.

Keeping software up-to-date:

Attackers often exploit software vulnerabilities to gain access to websites and databases. You can reduce the chance of an attacker finding vulnerabilities by keeping a website’s components up-to-date.

Restricting access to sensitive data:

Store sensitive data in an encrypted format and restrict access to authorised users only. Restricting access to sensitive data will help you reduce the risk of data breaches.

Website security is important to consider for anyone with a website. There are many safeguards that can be taken to protect a website from cyberattack, but it’s important to remember that no system is 100% secure. With cyber criminals learning how to get around the new security patches, and developing new methods to attack, it is critical that we all monitor and update our websites regularly.
Chat with KeyTech today so we can answer your website security enquiries and include website security improvements with their website maintenance services.

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Microsoft 365 app to replace Office.com

Microsoft 365 app to replace Office.com

by | Nov 18, 2022 | Business Management, Cloud, Communications, IT News, Microsoft, Solutions

A recent post on the Microsoft 365 Admin Center indicates that the new Microsoft 365 web app has started rolling out last week, and that the Windows and mobile apps will follow in January 2023.

Watch the short video below for a sneak peek of the Microsoft 365 app desktop interface.

The Microsoft 365 app is thoughtfully designed to help users be more productive by managing all their documents, notes and media in one place. In addition, the app allows them to create content like a pro and work seamlessly across devices.
The Microsoft 365 app will be free to install from the Microsoft website and the Apple and Google Play stores but requires an active Microsoft 365 subscription. Once the app installation is complete, users are prompted to sign in with their Microsoft 365 account.
After signing in on the desktop app, users will see their email, calendar, files, and contacts in one place. The app also promises features such as task management and the ability to share documents with other users.
The Microsoft 365 app is an excellent way for users to stay organised and productive. Email, calendar, files, and contacts will be in one place, allowing easy access to the information needed without switching between different apps or screens. The task management and document-sharing features are also beneficial for those who need to collaborate with others on projects or tasks.

The Microsoft 365 app will automatically replace the existing Microsoft Office web experience and will bring some new features to its users. The rebranding of Office.com is only the first change users will notice.
Some of the most notable new features include tagging support, a feed tab and a new apps module.

  • Tagging support will help users classify documents with custom tags.
  • The feed tab feature will surface meetings, shared files and trending content within your organisation.
  • A new apps module will provide a unified interface to access productivity apps from Microsoft and third-party providers.
The Microsoft 365 app will become a great tool for increasing productivity. Users can use the app on the web or install the app on desktop and mobile devices. The app aims to provide a unified experience across Microsoft 365 apps, including Outlook, OneDrive and Teams. Overall, the Microsoft 365 app will become a valuable asset for individuals and businesses, helping them to increase their productivity and organise their work-life more efficiently.

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The Incredible Power of Microsoft Teams Admin Center

The Incredible Power of Microsoft Teams Admin Center

by | Oct 27, 2022 | Business Management, Cloud, Communications, I.T., Solutions, Teams

Management Tools within Microsoft Teams Admin Center

If you are a Global or Teams administrator, you will find the Teams Admin Center to be a valuable tool for managing your business. With the full administration capabilities, you can manage and monitor users, apps and devices in one place!Microsoft Teams Admin Center gives you the tools to enforce team-wide and organisation-wide security, compliance and privacy through policies such as two-factor authentication, single sign-on through Active Directory and data encryption.

Team Member & User Management

  • Create, edit, search and archive teams (groups) within your business
  • Set teams as public or private
  • Add or remove team, members and owners
  • Add or remove channels to the group
  • Change team and group settings (including conversation settings, channels settings and classifications)

Manage Policies

Policies carry out a range of duties within an organisation. Teams Admin Center allows administrators to permit and restrict user settings on various areas such as messaging, meetings and applications. For example, administrators can allow users to schedule meetings in a teams channel, enabling users to edit sent messages, and control whether users pin apps to the Teams app bar.

Administrators can assign policies to individual users, users with certain roles, and groups within the company using Microsoft Teams Admin Center or via Powershell.

App policies can be configured witrh custom apps installed and pinned to the Teams app bar for your team.

Transcriptions, cloud recordings and IP audio/video configurations can be setup for meeting policies in Teams.

Administrators can view policy assignments in an Activity log and manage them within the Policy Packages section of Teams Admin Center.

Users within your company can send any feedback regarding Microsoft Teams from any Microsoft Teams app, whether it is the web, desktop or mobile app.

Microsoft Teams Admin Center Meetings

Manage Devices

When you purchase devices that support remote provisioning, you can configure, update, restart and monitor the device diagnostics within the Microsoft Teams Admin Center. Similar to configuring user and group policies, profiles can be created and assigned to an individual device or a group of devices.

Security, Compliance and Privacy

When you purchase devices that support remote provisioning, you can configure, update, restart and monitor the device diagnostics within the Microsoft Teams Admin Center. Similar to configuring user and group policies, profiles can be created and assigned to an individual device or a group of devices.

Microsoft delivers advanced security and compliance capabilities to their applications. Security features such as two-factor authentication, single sign-on through Active Directory and data encryption in transit and at rest.

Customers of Microsoft 365 own and have complete control of their data. Microsoft doesn’t have access to uploaded content and customer data stays within the tenant. Microsoft won’t use their client data for anything other than providing you with the service you subscribed to. Visit the Microsoft Trust Center for more information.

Industries & Government

Microsoft has built a set of resources to guide and assist administrators to get the most out of Teams. There are resources for the following organisation types:

  • Education
  • Frontline Workers
  • Government
  • Healthcare
  • Nonprofit
  • Retail

Ask us for a demo

Ask us for a demo of the Microsoft Teams Admin app so you can see this helpful tool in action. Take advantage of its powerful features to streamline your operations and keep track of all Microsoft 365 apps and settings in one place.

Start exploring the app to discover the convenience of managing Microsoft 365 from the new Microsoft 365 Admin app.

So why not download the app today and see how it can benefit your business?

Download the Microsoft 365 Admin App | Microsoft 365

Ask us for a demo of the Microsoft Teams Admin app so you can see this helpful tool in action. Take advantage of its powerful features to streamline your operations and keep track of all Microsoft 365 apps and settings in one place.

Downloading the Admin app in Teams

How to Download the Admin app in Microsoft Teams

You will need administrative rights to use it, although the Admin app is available for all users in the App Store.

To experience the new Admin app, visit the Microsoft Teams app store. Type “Admin” in the search field to find and download the app in Microsoft Teams.

Microsoft continues to refine their newest app to make its Teams collaboration platform ideal for hybrid work. The company recently added chat bubbles support on iOS & Android as well as live captions and transcriptions in the web version of their platform and enabled users to embed Teams chat within Dynamics 365.

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